We build Power Automate workflows that handle notifications, approvals, and data updates automatically – directly within your Microsoft 365 environment. Structured, documented, and built to keep working in production – not just in a demo.
Your team is doing things manually that Microsoft 365 could handle automatically.
Chasing approvals by email, manually updating statuses, sending reminders by hand – these are solvable problems. Power Automate connects your Microsoft 365 tools and handles these tasks automatically, so your team doesn’t have to. The question is not whether it can be automated. It’s whether the flow is built well enough to be trusted.
Approval requests lost in inboxes
An approval email gets buried under fifty others. The approver doesn’t respond, nobody knows the status, and two weeks later someone realises the process stalled. There’s no audit trail, no escalation, and no record of who approved what and when. When the auditor asks, nobody can answer.
Manual reminders for overdue tasks
Policy reviews, contract renewals, mitigation deadlines, compliance check-ins – somebody has to remember to chase them. Usually a calendar reminder that gets moved, then moved again, then missed. When the deadline passes unnoticed, the cost is disproportionate to how simple the reminder would have been.
Data entered in one place never makes it to the next
A new supplier is added to one list but not the finance system. A risk status is updated in the register but the dashboard still shows the old value. Users retype data between tools, introduce errors, and nobody trusts any single source of truth.
Workflows we build for our clients.
We build Power Automate flows that connect SharePoint, Outlook, Teams, and other Microsoft 365 tools. From a single alert to a multi-step approval chain with escalations, conditions, and error handling.
Email Alerts & Notifications
Automated emails triggered by events in your SharePoint lists – new items, status changes, field updates, or dates passing. Configured to send to the right person, at the right time, with the right information in the message body. Typical flows include:
- Overdue mitigation alert – sends to the risk owner when a mitigation hasn’t been updated after a defined period
- Stakeholder assignment notification – emails a named stakeholder automatically when they are tagged on a risk or action item
- Status change alert – notifies the owner when a record in SharePoint changes status
- Upcoming deadline reminder – scheduled flow that checks for items with due dates within the next N days and sends a digest
- Escalation alert – sends to a manager when a task is overdue by more than a defined threshold
Approval Workflows
Multi-step approval flows that replace email-based approvals with a structured, trackable process. Built with routing logic, time-based escalations, and a full audit trail. Typical flows include:
- Sequential approval: Approver A must approve before Approver B is notified – with automatic escalation if no response within N days
- Parallel approval: multiple approvers notified simultaneously, flow proceeds when all (or a quorum) have responded
- Conditional routing: approval path determined by field values – e.g. requests over €10k go to Finance Director, others to line manager
- Rejection handling: rejected items automatically returned to the submitter with the approver’s comments and a clear next step
- Audit trail: every approval decision timestamped and recorded in the SharePoint item history
SharePoint Automation
Flows triggered by events in your SharePoint lists that update records, create related items, or kick off downstream processes. Common examples include:
- When a risk status changes to Closed, automatically create a Lesson Learned record in a separate list
- When a new supplier is added, create a corresponding vendor review item with a due date set 12 months ahead
- When a project milestone is marked complete, update the project status and notify the project owner
- When an item is created in one list, copy key fields to a related list and maintain the link between the two
System Integrations
Connect Microsoft 365 with other systems using Power Automate’s standard and premium connectors. Data flows between tools without manual export/import cycles. Common integrations include:
- SharePoint → Outlook calendar: create or update calendar events from SharePoint list items
- Microsoft Forms → SharePoint: capture form responses directly into a structured SharePoint list
- SharePoint → Teams: post a card to a Teams channel when a high-priority item is added or updated
- External system → SharePoint: receive data from a third-party system via webhook and write it to a SharePoint list
どのように機能するのか。
1. Process Mapping
Before building anything, we map the process you want to automate in detail: what is the trigger, what are the conditions, what are the actions, what are the exceptions, and what happens when something goes wrong. This is documented and agreed with you before development starts. A flow built on an unclear process produces an unreliable result.
2. Build & Test
Flows are built and tested in your Microsoft 365 environment using realistic test data. We test not just the happy path – trigger fires, flow runs, email arrives – but the edge cases: what happens when the approver is out of office, when the SharePoint item is deleted mid-flow, when the email address field is blank. Most production flow failures come from these scenarios.
3. UAT & Sign-off
You test the flow against real scenarios from your day-to-day operations. We fix any issues, document known limitations, and confirm that error-handling and escalation paths are working as agreed before sign-off.
4.引継ぎと文書化
Full handover including a written description of each flow’s trigger conditions, logic, and actions – clear enough for your team to understand and maintain without needing us. Includes 3 months of defect remediation. Ongoing support available as a retainer.
What our clients automate.
Mitigation Overdue Alerts
A scheduled flow runs daily, checks all open mitigations in the risk register for items where the last update date is more than 30 days ago, and sends a personalised email to each control owner listing their overdue items. The risk owner receives a summary. No manual checking of the list required.
Stakeholder Notifications
When a risk owner tags a colleague as a stakeholder in the SharePoint risk register, a flow fires immediately and sends that person a structured email with the risk reference number, title, and a link to the record. The message confirms they have been granted access and invites their input. Previously this was done manually by forwarding a screenshot.
Approval Chains
A procurement request submitted via a パワーアプリ form triggers a sequential approval flow: line manager first, then Finance Director if the value exceeds a threshold. Each approver gets a structured Teams adaptive card with the full request details and Approve / Reject buttons. If no response after 48 hours, a reminder fires. The full decision history is written back to the SharePoint item.
Status Change Alerts
When a risk is escalated from Significant to Major or Critical in the risk register, a flow sends an immediate notification to the Head of Risk and the relevant function lead – not a daily digest, an immediate alert. The email includes the risk title, current score, owner, and a direct link to the record.
Document Review Reminders
A scheduled flow checks a policy and procedure library for documents where the Next Review Date is within 30 days. It sends a reminder to the document owner with the document name, current version, and review deadline. A second reminder fires at 7 days if the status hasn’t been updated. Previously managed via a shared calendar that nobody maintained.
Cross-list Data Sync
When a supplier record in the vendor register is updated – contact change, contract renewal, status change – a flow updates the corresponding entries in the procurement tracking list and the risk register. One update, three lists kept in sync. Eliminates the discrepancies that built up when users updated one list but forgot the others.
透明な価格設定。
We work on a Time & Material basis. You pay for days actually worked at a fixed day rate. No fixed-price surprises, no scope creep without your agreement.
| Flow type | 一般的な範囲 | 概算コスト（ネット） |
|---|---|---|
| Simple notification or alert flow | 1-2日 | €800–€1.600 |
| Multi-step approval workflow | 3–6 days | €2.400–€4.800 |
| 日当 | from €800/day (net) · 100% remote | |
Flows are often part of a larger シェアポイント または パワーアプリ engagement – combined engagements benefit from a single day rate across the full scope.
Trusted by teams across Europe.
LeapLytics built Power Automate flows that send automatic alerts when risk mitigations are overdue and notify stakeholders when they’re assigned to a risk. What used to require manual follow-up now happens without anyone having to think about it.
— Risk & Team, Logistics, Germany
Why LeapLytics?
We handle the edge cases
A basic Power Automate flow built in 20 minutes works fine until the SharePoint item is deleted mid-approval, the approver’s account is disabled, or the email address field contains a typo. These scenarios cause unhandled errors, silent failures, and flows that stop running without anyone noticing. We build error handling, retry logic, and failure notifications into every flow so that when something goes wrong – and it will – the right person knows about it immediately.
Process knowledge, not just flow building
We don’t just translate your request into a trigger-action sequence. We ask what happens when the approver is on leave, what the escalation path is, what the business rule is for the exception. Getting the process logic right before building the flow saves significantly more time than getting it wrong and rebuilding. We’ve mapped enough business processes to know which questions to ask.
M365 stack, end to end
Our flows connect SharePoint, パワーアプリ, Teams, Outlook, and パワーBI. If you need the SharePoint list structured properly before the flow can work, we do that too. Same team, same engagement, same day rate – no handover between separate workstreams.
よくある質問
Do we need additional licences for Power Automate?
No, for standard use cases. Power Automate with standard M365 connectors – SharePoint, Outlook, Teams, Forms – is included in most Microsoft 365 plans including Business Standard, E3, and E5. Premium connectors (Salesforce, SAP, ServiceNow) or high-volume flows may require additional licences. We confirm your entitlement before starting and advise if any additional licensing is needed.
Can Power Automate connect to non-Microsoft systems?
Yes. Power Automate has hundreds of connectors. Standard connectors cover most Microsoft and common third-party services at no additional cost. Premium connectors for enterprise systems like Salesforce, SAP, or ServiceNow require a Power Automate Premium licence per user. We’ll tell you upfront which connectors your flows need and what the licensing implications are.
What happens if a flow breaks after go-live?
Our flows include error handling that catches failures and sends an immediate notification to a nominated owner – rather than failing silently. We also provide 3 months of defect remediation after go-live at no extra cost, covering any failures that arise from issues in our build.
Can you document the flows so we can maintain them ourselves?
Yes. Every engagement includes written documentation of each flow’s trigger conditions, logic branches, actions, and error handling – written in plain language, not just screenshots of the flow canvas. Your team should be able to understand what a flow does and make minor adjustments without needing to call us.
How long does it take to build a Power Automate flow?
A simple notification or alert flow – single trigger, single condition, single email – typically takes 1–2 days including testing and documentation. A multi-step approval workflow with conditional routing, escalations, rejection handling, and error catching usually takes 3–6 days. We give you a written scope before starting.
Can you review and fix flows we’ve already built ourselves?
Yes. Flow optimisation and troubleshooting is a common engagement. We audit your existing flows, identify error handling gaps and logic issues, and fix what’s causing problems. Often faster and cheaper than rebuilding from scratch.
Often combined with Power Automate.
SharePoint開発
Most Power Automate flows are triggered by events in SharePoint lists. A well-structured list with the right column types and validation makes flows more reliable and easier to maintain. We design and build both in a single engagement where needed.
パワーアプリ
Power Apps forms capture structured data; Power Automate flows handle what happens next – approvals, notifications, record updates. The two services work together naturally, and we build them together as part of the same engagement where both are needed.
リスク登録
Automated overdue mitigation alerts and stakeholder notifications are a core part of our risk register offering. Power Automate flows are included as standard in every risk register build – not an add-on.
Ready to stop doing things manually?
Tell us which process you want to automate – what the trigger is, what needs to happen, and who needs to know. We’ll come back with an indicative scope and estimate within 24 hours.
または、下記まで直接メールしてください。 info@leaplytics.de
関連サービス SharePoint開発 - パワーアプリ - Power BIコンサルティング - リスク登録
